Facilities Administrator

Job Introduction

Facilities Administrator - Tigers Childcare

Blanchardstown (With Centre Visits As Required) | Full-time | Permanent | €30000-35000

Role Summary

The Facilities Administrator supports the Facilities & Maintenance Team to ensure Tigers Childcare environments are safe, compliant, and of high quality across all centres. The role combines administrative support, statutory compliance tracking, and on-site audit responsibilities. The postholder will ensure high standards are upheld in line with childcare regulations and organisational values, contributing to a safe and welcoming space for children and colleagues alike.

Duties/Responsibilities

Administrative Support

• Coordinate contractor scheduling, communication, and documentation management.
• Maintain accurate records of site activities, inspections, service requests, and compliance documentation.
• Support procurement activities including tracking of invoices and monitoring budgets.
• Assist with data entry, reporting, and analysis of facilities performance metrics.
• Track statutory compliance requirements including Fire Safety, H&S, hygiene, and building maintenance.
• Support preparations for regulatory inspections (e.g. Tusla, HSA, Fire Officers).
• Liaise with Centre Managers to schedule maintenance and audits with minimal disruption to childcare services.

Site Audit & Inspection

• Conduct regular site visits and inspections across all Tiger Childcare centres to assess safety, compliance, cleanliness, and operational standards.
• Document and report findings; escalate any non-compliance or urgent risks requiring corrective action.
• Monitor cleaning, hygiene, and infection control across all centres.
• Ensure facilities are child-safe (e.g. safe storage, furniture, playgrounds, etc.).
• Collaborate with internal teams and contractors to resolve facilities issues efficiently.
• Support sustainability initiatives including energy use, waste management, and materials efficiency.
• Contribute to the development and maintenance of audit tools and templates.

Other

• Any other duties company management may from time to time deem necessary and reasonably require.

Person Specification

Essential

Qualifications & Experience

• 1-3 years’ experience in facilities administration or multi-site auditing.
• Proven ability to manage contractors, documentation, and maintenance scheduling.
• Proficient in Microsoft Office (Excel, Word, Outlook) and data tracking systems.
• Full, clean driving licence and access to own vehicle.

Skills & Competencies

• Strong organisational and coordination skills with the ability to manage competing priorities.
• Excellent interpersonal and communication skills for engagement with centre managers, contractors, and regulatory bodies.
• High attention to detail and a strong commitment to safety, quality, and compliance.
• Ability to work independently and travel regularly across multiple sites.
• Fluent in English, both spoken and written.

Desirable

Qualifications & Experience

• Experience working within childcare, education, or healthcare environments.
• Knowledge of Irish statutory compliance standards in regulated care settings (e.g. Fire Safety, Health & Safety, hygiene).
• Familiarity with audit tools, reporting templates, or facilities management systems.
• Exposure to supporting external inspections (e.g. Tusla, HSA).

Skills & Competencies

• Awareness of infection prevention and control standards in childcare settings.
• Understanding of sustainability initiatives (e.g. energy efficiency, waste reduction) as they relate to facilities.

If this sounds like your kind of role, we’d love to hear from you. Apply via our website.

All roles are subject to Garda Vetting and reference checks in line with regulatory requirements and Tigers Childcare’s Safeguarding Policy. Tigers Childcare is an equal opportunities employer and is committed to diversity and inclusion in the workplace.